School operations solution
Manage your early childhood school through one connected workflow
Connect admissions, tuition, food safety, curriculum, child care, classroom Smart TVs, and family communication so leadership can run the school with greater clarity.
Six Systems, One Circular Data Hub
Each system performs its specialized mission with excellence, speaking the exact same synchronized real-time data language.
Six core areas of early childhood school operations
Each team works in its own role while sharing one source of information, giving leadership continuity without scattered spreadsheets.
Automated Dynamic VietQR Tuition & Financial Ledger
Assign dynamic student-tagged VietQR codes with automated bank payment matching. Monitor cash flows, boarding cost benchmarks, and standardized financial reporting.
Payments are recorded against each child's financial account
- Dynamic student-tagged VietQR codes with automated payment matching
- Automated bank statement reconciliation without manual payment screenshot checks
- Cash book management, boarding meal allocations, and standardized spreadsheet export
One-Way Kitchen & Food Safety Management
Manage age-appropriate nutrition menus and ensure food sample retention with digital seal photos, weight, and temperature logging. Confidential allergen alerts for kitchen staff and school leadership.
Food sample photo records and child-specific allergen warnings
- Age-appropriate nutritional planning and meal quantity tracking
- >24h food sample retention logs with tamper-evident seal photos and temperature data
- Confidential allergen alerts restricted to kitchen staff and leadership
Admissions CRM & Safe Dismissal Dispatch
Track prospect pipelines, campus tour schedules, and classroom occupancy forecasts. The Smart Parent Arrived alert highlights the child's name and authorized photo on the classroom TV when families arrive.
๐ฅ TV screen arrival alerts with verified guardian photo
- Admissions pipeline tracking parent inquiries, campus tours, and enrollment conversion
- Age-group classroom occupancy forecasting (Toddler, Nursery, Pre-K, Kindergarten)
- Smart Parent Arrived: TV displays child profile and verified guardian photo upon arrival
Smart TV Classroom Coordination Display
Turn existing classroom TVs into distraction-free coordination hubs. 6-character code pairing, automated timetable transitions, curated video lessons, and campus-wide emergency broadcasts.
Reduce phone handling during class
- Instant pairing via 6-character code compatible with existing classroom Smart TVs
- Automated timetable transitions keeping educators focused on children, not screens
- Remote management: Force Screen transitions and campus-wide Emergency Broadcast overlays
Health Registry, WHO Growth Tracking & Pedagogical Milestones
WHO standardized growth curves (Height-for-age, Weight-for-age, BMI Z-scores). Comprehensive developmental milestone tracking and 5-Rights medication logs.
๐ Height, weight, and BMI percentile standards
- WHO growth tracking curves with automated nutritional assessment
- Developmental milestone tracking aligned with national early childhood standards
- Digital 5-Rights medication administration: Right child, drug, dose, time, and route
HR Management & Statutory Payroll Compliant with 2024 Law
Staff attendance support with quick facial recognition confirmation. Automated payroll compliant with current social insurance and personal income tax regulations.
๐ Automated statutory social insurance calculations
- Fast facial recognition staff check-in with 1-tap verification
- Automated payroll calculation with statutory social insurance & personal income tax brackets
- Centralized staff credentials, teaching certifications, and contractual records
A Clear, Unified Workspace for Modern School Operations
Experience how EYC unifies mission-critical school workflows: prospective family pipeline, VietQR tuition reconciliation, statutory food safety, and weekly curriculum approvals.
End-to-end prospective family pipeline, classroom occupancy forecasting, and campus tour bookings.
Three workstreams, one clear way of working
Curriculum, admissions, and operations follow the same principles: clear ownership, defined approval steps, and information leadership can review.
From Curriculum Framework to Classroom Floor
Ensures pedagogical rigor, saves lesson planning hours, and provides parents clear visibility into child progress daily.
- Suggests weekly activity plans from curriculum approved by the school
Systematic, High-Conversion Admissions
Every prospective family is assigned, followed up on time, and receives personalized communication at each stage.
- Brings prospective family information together from admissions channels
Smooth, Transparent, and Compliant Campus Routine
Leadership follows tuition, food safety, school health, and outstanding work from records the school has captured.
- Creates a daily view of family care and follow-up tasks
Explore the 3 Operating Pillars of Early Years Circle
Review real product screens for school leadership, classrooms, and families to see how each workflow connects in practice.
3-Step Food Safety (MOH)
Fully digitizes food safety per MOH Decision 1246/QD-BYT: Raw ingredients inspection, cooking logs, and 24h photo-sealed sample retention.
- 3-step food inspection: Raw ingredients โ Cooking preparation โ Pre-meal audit
- Mandatory 24h food sample retention with digital seal photo and temperature logs
- Automated allergen cross-matching against individual child medical profiles
Tailor Your School's Unique Brand Identity
Early Years Circle delivers seamless white-label custom branding: your institution's logo, color palette, and official naming are displayed prominently across classroom Smart TVs, guardian apps, and the administrative portal. Parents experience your brand end-to-end, reinforcing trust and institutional prestige.
A Distraction-Free School Day with Early Years Circle
Connect principals, educators, kitchen staff, and families through each part of the school day with clear responsibilities and shared information.
Morning Arrival & 1-Tap Attendance
Children arrive and are checked in instantly via facial assist or 1-tap confirmation. Classroom TVs display an engaging welcome board. The system automatically tallies attendees and transmits meal preparation counts to the kitchen before 8:30 AM.
Saves 45 minutes of manual tallying each morning; kitchen prepares exact ingredient portions.
